POLICY:
Maintenance and retention of records for the Nottingham Forest Homes Association.
The Secretary will be the Archivist for NFHA, and will be responsible for maintaining and securing all records.
All original records are to be stored in a central location. Copies can be made for Board members to aid in their discharge of responsibilities.
Type Of Record | Years To Retain |
|---|---|
Cancelled Checks | 5 Years |
Vendor Bids/Request for Pricing | 5 Years |
Vendor Invoices | 5 Years |
Licenses and Permits | 5 Years After Exp. Date |
Vendor Contracts/Purchase Orders | 5 Years After Exp. Date |
Correspondence | 3 Years |
Newsletters | 3 Years |
Board Minutes | No Expiration |
General Ledger/Journal Entries/Budget | No Expiration |
Income Tax Returns | No Expiration |
IRS Ruling, Not for Profit Status | No Expiration |
Legal Documents–NFHA | No Expiration |
-By-Laws | No Expiration |
-Declaration of Restrictions | No Expiration |
-Homes Association Declaration | No Expiration |
-Pool Settlement | No Expiration |
-Roof Amendment | No Expiration |
-Spanish Gardens (8th Plat) | No Expiration |
Liens and Lien Letters | No Expiration |
Pool Settlement Records | No Expiration |
Voting Records, NFHA | No Expiration |
Warranties | Life of Product or Service |