NOTTINGHAM FOREST MINUTES
ANNUAL MEETING

OAK HILL ELEMENTARY SCHOOL GYM
OCTOBER 16, 2006

CALL TO ORDER

The meeting was called to order by Board President, Nancy Hass at approximately 7:12 P.M. All Board Members were present with the exception of Darrell Werner and Bill Flohrs; quorum requirements were met with those in attendance and proxies obtained by Board Members.

APPROVAL OF MINUTES

Copies of minutes from 2005 Annual Meeting were available for review. A motion was made to approve, seconded and all were in favor. Minutes from 2005 Annual Meeting were approved.

REPORTS FROM THE BOARD

Fencing/Mailboxes—Nancy Hass for Darrell Werner

Nancy discussed the on-going problems with vehicles striking mailboxes and still having some problems with latches. There have some repairs made to fencing along 119^th street. The fencing along the entire perimeter of the neighborhood is deteriorating and we need to address through a capital improvement at some point

Landscaping—Susan Aistrup

Susan discussed the various projects completed by herself, Rosehill and others that have helped from the neighborhood. There are 10 entrances and it takes a lot of time and effort to keep all of them maintained. Additionally, there are 4 internal islands to contend with. An “Old World” theme (similar to the older, classic Kansas City neighborhoods) is what Susan is striving to achieve with the statuary and plantings. In progress at the moment: the Switzer corridor. There are several Austrian pines that have“blight,” stretching from 121^st Street to Oxford and eventually they will all need replacement. This will most likely be done gradually as each tree starts dying and looking bad. Susan also talked about some vandalism that took place in the course of the past year (lights broken, boxwoods stolen, etc.). One such incident that occurred on 121^st and Nieman was called in by a Homeowner, but somehow the report was misplaced by OP Police.

Irrigation/Lighting—Ken Menendez for Bill Flohrs

There have been problems with water lines from our sprinklers—they are old and probably weren’t the greatest to begin with. We’ve had many lines and sprinkler heads break and have been striving to repair and maintain these so as to cut down on our water bill. This has been somewhat costly, but obviously needs to be done. Marilyn Dinkel will be doing the last year of Bill’s term of handling lighting and irrigation. She will also do Christmas decorations and will take over landscaping completely next year when Susan’s term is up.

Trees—Jon Newcomb

Several trees have been trimmed this year—there will be another trimming in January of 2007. There have been 6 Ash trees cut down due to beetle infestation. There have been some complaints on how KCP&L has been trimming trees (they have the perfect right to do so as to keep all of the overhead electrical lines clear). The problem has been how the trees look after they have been trimmed-trimmers doesn’t appear to be conscious of keeping a nice shape, etc. They are now supposed to notify Homeowners a few days prior to the scheduled trimming. The thought is if people know when they are coming, they might possibly be able to guide the trimming.

Pool—Sylvia Warner

Maintaining the pool is a huge expense. Resurfacing was done to both the baby and larger pool, which has cut down on cut toes, etc. Fortunately, there was not as much vandalism this year as in the past—possibly because of the newly installed lighting. Someone did set the garbage can near the playground on fire which needs to be replaced. Sylvia has not been very happy Clint from KC Pool this year—she believes that he has over-extended himself. He definitely did not do a good job managing, although the employees (lifeguards) were pretty good. They are a little older and more responsible than some of the people we’ve had in the last few years. Sylvia is looking into obtaining a new management company which hasn’t been easy since there aren’t very many out there. This year expenditures will include phasing in some additional pool furniture, and there will most likely be an increase in what a new management company might charge (Clint wasn’t very good but at least he was cheap).

Stephanie spoke a little about the social committee/events that took place this past year. Everyone agrees that the Social aspect of Nottingham Forest has really been great since Stephanie and her committee have taken this over. They have been incorporated the pool house more in their events since it’s so much nicer than it used to be (cleaner, new floors, painted walls, etc.). Stephanie stated that Jill Bail has helped out quite a bit. They will continue to do the various parties that they’ve been doing (July 4^th, Halloween, Friday Nights, etc.), and possibly add Sunday family days as well.

Tennis Courts/Monuments—Jack Zimmerman

There has not been a lot done on the tennis courts this year. They don’t seem to be in too bad of shape---they seem to get a lot of use. Some of the cracks that were filled in 2005 have re-developed. The courts need to be re-sealed and some of the windscreens need attention. Jack installed another light at the base of the bridge, which seems to help from security standpoint.

Jack feels as though there are basically 5 stages to getting the monuments project completed. The Association has already voted and approved a dues increase, slated for use for this project. First thing that is currently being done is a title search. Then there needs to be a plot plan which should include any easements. Next a Designer has to design all of the monuments (will have them all designed at the same time even though they will be completed at different stages). Then there will have to be bids submitted and a company selected. And finally, the construction will take place. Jack will probably have the monuments that are in the worst shape done first. He said that the ones at 121^st and Switzer are probably the worst ones, as it is difficult to even see them—they were done prior to road work and sit very low. There has been no Designer hired yet—will probably pick from 3 or 4 sketches. He wants to make sure that there is uniformity. Per Ken, we are collecting and extra $31,500 a year for this project.

Financial—Ken

A copy of Ken’s Financial Report was disbursed to each attending Homeowner and is as follows:

****End of Ken’s Report****

A motion was made to accept financial report, seconded and all were in favor.

Ken mentioned that he has been very successful in collecting the annual HO dues by the end of November. He has been enforcing the $100 late fee which has helped a great deal.

QUESTIONS FROM THE FLOOR

Some Homeowners were inquiring about the empty space where Hy-Vee used to be on 119^th Street. We related that so far we’ve heard nothing relative to what might be going into that space. There was also some mention about the condos that were supposed to go on the north side of 119^th & Switzer—again we have heard nothing. It appears that it probably is not going to happen because of financial difficulty of the builder and the amount of changes, etc. that were going to have to be made in order to build the condos in that area.

Another Homeowner brought up the speed problems in the neighborhood—can we have speed-bumps installed on Nieman? No—City of OP does not want speed bumps. Also residents would rather have speed limits enforced, but it doesn’t seem to be happening at the present time.

NOMINATIONS/ELECTION OF NEW BOARD POSITIONS

President—Nancy Hass

Treasurer—Ken Menendez

Pool—Renee Senter

A motion was made to approve the above nominations to the said Board Positions. The motion was seconded and all were in favor. The nominations were approved.

It should be noted that Sylvia Warner will move into the Secretary Position and will fulfill the last of her 3 year commitment on the Board in this position.

ADJOURN

A motion was made to adjourn, was seconded and all were in favor. The meeting was adjourned at 8:22.

Respectfully Submitted,

Lisa A. Moynihan

Nottingham Forest Board Secretary