Nottingham Forest Home Association

Annual Meeting

Tuesday, October 15, 2001

Oak Hill Elementary School Gym – 10200 W. 124^th St.

7:00 PM

The meeting was called to order by board member Steve Ellis. A quorum was obtained. Steve presented a recap of board actions/activities over the past year, which included:

Improved play area
New pool house roof
Landscaping/flowers @ NF entrances
Irrigation system & lighting to monument along 127^th St.
Pool improvements: cover, umbrellas, tables, dry decking
Steps to enter into the pool will be added in the Spring of 2002
Repair of sinkhole behind tennis courts & rock retaining wall – pending but scheduled & costs presented in the distributed budget discussion
Neighborhood tree trimming planned for early spring of 2002 (likely March). Date TBA with goal of all trees to be trimmed in compliance of city ordinance that tree limbs will be kept trimmed to a minimum of 8’ above sidewalk. A reminder that the City of OP is responsible for only the boulevard trees, all other trees are the responsibility of the homeowner.

Current board members introduced themselves & stated their responsibilities.

Mark Clark reported that many pine trees are being replaced as they die with better pricing obtained in the winter months. The deterioration of the retaining wall was assessed by structural engineers and has been caused d/t water washing along the walls. Soil samples & structural samples taken by the engineering firm resulted in the recommendation of repairs. The bridge planking/decking will also be replaced d/t aging.

Sandi Ames is responsible for social activities and has coordinated the holiday decorations, garage sale, East Egg hunt, Halloween Party, & 4^th of July parade with several neighborhood homeowners. A roster of events planned for the Board has been completed. The duties of the welcome wagon were also assumed upon the departure of board member Laura Dillon, and now suggesting a neighbor take over this volunteer opportunity.

Joanne Dondlinger has been responsible for the pool. There has been good attendance overall and expressions of satisfaction in placement of dry decking in the bathrooms and new umbrellas, tables, chairs, and the new roof @ the pool house. Opened @ 10 AM on Monday’s for the NF playgroup. The pool was heated @ 85 degrees on opening day which added to the success. Steps will be poured into 2 opposite ends of the pool with a railing to make entering & exiting the pool much easier upon approval of the 2002 budget. Another activity was Friday night family night.

Steve Ellis has been responsible for mailboxes for 576 homes. Presently recommending in the new budget proposal of $10,000 to replace posts resultant of vandalism, rotting, etc of posts. Looking @ a more permanent solution however have not been successful in getting stonemasons to call back or give bids. Also looking at mounting mailboxes 3-4 boxes/post but see resistance to this change. Looking for assistance for this endeavor. The 5 yr plan includes replacement with stone encased mailboxes into 50-60 stone monuments to have attractive & consistent appearance vs spending $10,000/yr for replacing rotting posts that after replaced last approx 10-12 years. Presently replacing 50 posts/yr @ $150/post. Claude Hough stated that he may have the name of a stone mason that would be interested in this project and would get with a board member.

Biff Rubin presented the budget. A motion was made to increase the late fee on dues to $100 not paid after January 2^nd and approved effective 10/01/02. A 3 month cash reserve is maintained. After the 2001 budget was reviewed and the 2002 budget proposal was presented a lengthy discussion wa held & a motion was made to accept the 2002 budget proposal & approved. A recommendation of raising dues for the following year was also proposed with implementation in 1 yr. Currently dues @ $364/year however the costs of upkeep in an aging subdivision make it difficult to keep up with the needs. Other subdivisions i.e. NF South are @ $450/yrs, Leawood $600 & up, Kennsington is the same as NF. A motion to raise dues by $15 (effective with 10/02/02 cycle & 2003 budget) to $379 was made & approved with 1 descent.

Nomination of new board members for 3 year terms to replace outgoing Steve Ellis, Jim Smith, & Laura Dillon was done. Nominations were Debbie Westlund, Scott Martinsen, & Frank Martin. The nominees were elected.

A welcome to the new board members and thank you for agreeing to give time to the neighborhood was given.

A suggestion was made by Gigi Perry to have the board address vinyl siding now being installed on many homes against the existing bylaws.

Motion to adjourn was made @ 9:30 PM & approved.

Respectfully submitted,

Ginny Boos

Secretary