Annual Meeting

 Tuesday, October 12,1999
Oak Hills Elementary School Gym - 10200 W. 124th St.
7:00 P.M.

The meeting was called to order at 7 PM by President, Sam DeRodes. A total of 67 homes were present, constituting a quorum. Current board members introduced themselves and stated their responsibilities. Sam welcomed homeowners to attend any board meetings.

John Walker, Treasurer, discussed the 1999 budget recap. The largest capital expenditure was spent to clean up/paint the inside of the pool house. Sam discussed the lack of heat & A/C in the pool house and the high maintenance costs related to freezing in winter and heat in summer.

Bill Barnow discussed landscaping and wall repair/maintenance. Appreciation was given to Kathy McDonnell (NF resident) for the great job on the flower beds this year.

Ken Betterton discussed the change in pool management company this past summer and confirmed that the pool & shower rooms have been closed and winterized for the year. The parking lot will be patched & sealed in the next week. The one big item for next year is a double drain for the baby pool.

John Walker showed spending history and presented the budget proposal for 2000 including the dues increase to $360/year.

Laura Dillon asked about resurfacing of tennis courts. Surface is in good condition.

Jim Feimster suggested the need for a couple trash cans and attention to be given to the timer for the lights at the court.

John Fuller discussed a dues comparison to other neighborhoods (figures supplied by Fred Perry). John presented charts showing the Capital Project Options and explained that each household in attendance can give the board their opinion by placing their 3 dots on area (s) they would like to see the capital money spent.

There was a question about fountains and the cost to maintain them. There was discussion about our current pool house. A few years ago, the board had an architect draw up a plan to remodel that would cost $100,000 and at the end of the project, we would have a nice looking interior with no more functionality. A question was asked about adding heat & A/C. Diane Eisele looked into that along with upgrading the inside with the thought of renting it out. Sam mentioned that the roof will need replacing in the next few years. There was discussion against building a new clubhouse at a cost of $600,000 and questions if the association has the power to borrow the money to build one. It was mentioned that we need to have a pool to maintain our property values.

Sam stated that the newsletter will produce dates of the capital budget discussion and he encouraged anyone who wants to participate to attend the meeting.

A motion was made by John Christensen, seconded by Laura Dillon to increase dues to $364 per year Oust less than $1 per day). Voted and passed, 48 to 4.

Invoices for dues will go out next week and will reflect the increase just approved. John Walker asked for input on collecting past due invoices.

A motion was made by John Christensen, seconded by Donetta Shaner, that anyone over 90 days late will have their name printed as past due in each newsletter until they are paid. Voted and passed, 32 to 18. There was discussion about the possibility of the homes association being open for a law suit if an error is made in printing a name of someone whose payment crossed in the mail.

A motion was made by Brooks Albery and seconded by Teri Springer that another vote be taken and that we use the by-laws, liens, late penalties, collection by attorney, and not publish names as a means of collection. An amendment was made by John Hill to give consideration to hardship cases in charging a $100 fee for late dues. The amendment was voted and passed, 36 to 0. The motion was then voted on and passed, 35 to 3.

It was requested that interest be accrued and included on any lien filed for dues not paid. It was also requested that the board check to be sure the by-laws are being followed in the collection this year of the approved dues increase (collecting now and not waiting until next year). The board was also reminded that part of the lawsuit a few years back required that budget updates be reported in the newsletter four times per year.

Results of the opinions from homeowners regarding capital expenditures (all very close):
  1. Clubhouse - middle of the road spending -27 dots (Clubhouse had most dots)
  2. Monuments - tuck pointing and repairing current castle had 26 dots
  3. Mailboxes - continue as we are currently doing (already budgeted)
  4. Castle and landscaping at 127th & Nieman
  5. Fence on 127th St.
The minutes from last year's annual meeting on 10/19/98 were read. Motion to accept was made by Bill Flohrs, seconded by Jim Feimster. The minutes were voted on and approved.

A motion to approve the proposed budget of $205,920 made by Arell Wasson, seconded by Jim Campbell was passed, 47 to 1. The extra $4 per household approved for the dues increase will go into carryover.

The roofing issue was discussed by Greg Musil. The City Counsel has passed legislation that will allow the homeowner to choose any type of roofing material - leaving the homeowners association only two areas of authority: they can restrict style and color - not material. The effective date has been delayed for 6 months to give the homeowners associations time to adopt an aesthetic regulation.

Ken Betterton who has taken on the responsibility of the swimming pool since late June this year (when Diane Eisele moved) was reappointed by the board for another term. He worked extremely hard learning the ropes and the board considers him a great asset. He accepted.

There are three openings on the board. Sam DeRodes completed his three year commitment and his hard work is appreciated. Dee Wasson completed her one year assignment. John Fuller can only hold one elected position so he must resign from the NF board after completing one year. Nominations were made and seconded for: Mark Clark, Jim Feimster, Laura Dillon, and JoAnne Dondlinger. The votes were counted and it was extremely close. The new officers are:
  1. Mark Clark
  2. Jim Feimster
  3. Laura Dillon
Welcome to the new board members and thank you for agreeing to give time for your neighborhood.

A suggestion was made to the board to develop a 1 - 5 year plan for capital expenditures.

Motion to adjourn was made at 9:30 PM, seconded, and passed.

Respectfully submitted,

Dee Wasson
Secretary